Under Do the following, leave Append the disclaimer selected, select Enter text and type your disclaimer. Find the list of available conditions here. It is also possible to select the conditions that will trigger the rule. In the new rule window, give the rule a name and configure the settings according to your needs. Select the + (Add) icon and choose Apply disclaimers. In the Exchange admin center under Mail flow, select Rules. Select Admin centers, and then choose Exchange. Go to the admin center at, select the app launcher, and then select Admin. To create a signature that applies to all messages: You will be guaranteed that signatures are stamped on all outgoing messages and if your Active Directory is correctly populated with the attributes you want to include (like phone number), the outbound signature will be complete. The advantage of this approach is a guaranteed consistency in signatures. It is possible to set it up to apply to all incoming and outgoing messages or you can apply it to certain messages like those containing specific words or text patterns. You can manage email signatures by adding an email signature, legal disclaimer, or disclosure statement to the email messages that enter or leave your organization. jpg format for example) for your signature isn’t supported, but you can copy an image from a webpage and paste it into the signature box.Ĭreate your company-wide Office 365 email signature using Exchange Transport Rules. In the text box, type your signature and use the available formatting options to change its appearance. You can have only one signature per account. Under Email signature, type your signature and use the available formatting options to change its appearance. Go to Settings > View all Outlook settings > Compose and reply. To create an email signature for Outlook on the web: To add the signature manually, select Signature from the Message menu and then pick the signature you have just created.
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